Join our team! We are looking for a Program Coordinator

Position: CoMotion Program Coordinator (permanent)
Location: Remote (preference for those located in Los Angeles, CA or Miami, FL)
Application Deadline: June 14, 2023 at 11:59 PM EDT
Start Date: As soon as possible

CoMotion is the global events, digital media and advisory platform at the heart of New
Mobility. We forge powerful connections between the world’s most innovative companies
and civic leaders and investors from across the mobility ecosystem. For more information
visit: comotionnews.com | comotionla.com | comotionmiami.com.

Program Coordinator
CoMotion is looking for a Program Coordinator to join the team. The Program Coordinator will
report to the Head of Programming and will work closely with the rest of the CoMotion team,
including the communications and partnership teams. The Program Coordinator will have
the responsibility to help implement all CoMotion programming. Specifically, CoMotion’s
annual events: CoMotion LA, CoMotion MIAMI, Motivate (in Vancouver) and other smaller
events, as well as with the ongoing webinar series, CoMotion LIVE.

Key tasks:

• Design and implement the concept and format for CoMotion events alongside the
  Head of Programming and the rest of the CoMotion team
• Assist Head of Programming with curation of all program themes and sessions
  including workshops, panels, and webinars
  – Includes writing session blurbs and brainstorming speakers
• Coordinate and implement the planning, curation and execution of our CoMotion
  LIVE webinar series
  Create and maintain project management documents and systems to ensure
  programming activities are completed in an organized and timely manner
  – Timelines, task lists, program agendas, confirmed speaker lists, etc.
  – Maintain and grow an active idea base of potential speakers, themes, formats,
  and participants for events
• Build strong relationships with Partners and Speakers
  – Coordinate with key partners who are hosting workshops and/or speaking at
  events and webinars
• Coordinate speaker communications and logistics leading up to events and webinars:
  – Draft and send speaker invites
  – Collect bios and other relevant details from confirmed speakers
  – Create and send speaker briefs
  – Confirm travel details, book hotel rooms, register speakers to events
• Support coordination with production team to ensure the venue/event provides AV
  and materials for all program needs
  – Work with Head of Programming to create and update the Run of Show and
  for all teams and MC scripts
• Coordinate invitation process for workshops, networking events, and special
  receptions
• Maintain Zoom and Bizzabo accounts for webinars and online program content
• Coordinate all post-event duties including thank you notes, post-event surveys, event
  debriefs etc.
• Work closely with the CoMotion communications team to manage website updates,
  newsletter updates, and ensure maximum press coverage and impact for each event
• Work closely with the CoMotion team to ensure that a cohesive vision and message is
  carried through our various projects
• Assist with day-to-day management of Program Interns

Required Skills and Qualifications:

• Bachelor’s degree in a relevant field (ex: Urban Studies, Political Sciences, International
  Relations, History, Communication, Event Coordination); Demonstrated interest in
  urban mobility preferred
• Minimum 2 years of experience in events planning and/or program curation
• Outstanding communication skills and ability to communicate with very high-level
  individuals in a professional, empathetic, and courteous manner through various
  modes in English (email, phone calls, Zoom, etc.)
• Great writing and editing skills.
• Demonstrates strong organizational skills, time management skills, and high
  attention to detail
• Excellent research, analytical and writing skills – ideally with a background/vested
  interest in urban mobility
• Ability to work effectively in a small, internationally distributed team both
  collaboratively and independently
• Dynamic, proactive, and creative with excellent problem-solving skills and the ability
  to adapt quickly
• Google Drive and Microsoft Suite skills
• Adaptable with the ability to manage multiple priorities simultaneously in
  high-pressure environments
• Willingness to work flexible hours, as needed and travel internationally, as needed
• French and/or Spanish are a plus but not essential

Salary will be commensurate with similar positions in the workbase location and will depend
on experience.

If you are interested, please send your Cover Letter and CV to afigel@comotionglobal.com
with “Program Coordinator” in the subject line. Applications without Cover Letters will not
be considered.

To download a PDF of this description, click here